Where do employees get a COE with compensation?

From their employer's HR or payroll team, usually through a written request or the HR portal. HR takes the figures from payroll, puts them on letterhead and has an authorised officer sign it.

What is a certificate of compensation?

In the Philippines it usually means BIR Form No. 2316, the Certificate of Compensation Payment and Tax Withheld that employers give each employee every year under Revenue Regulations No. 11-2018. It is a tax form; the COE with compensation is a letter on your letterhead.

Should the COE show gross or net pay?

Gross. State the basic salary and each allowance before deductions, and give net pay only if the requester asks for it, since deductions change from month to month.

Can a former employee ask for a COE with compensation?

Yes. State the dates of employment and the salary at the time of separation, as in the last sample above, and keep the figures consistent with the final pay computation.

How can payroll prepare these for many employees?

Export the names, positions and pay figures to CSV or Excel and import them into a letterhead template in DynaPictures. Every row becomes a PDF named after the employee, with each amount in its own field.

Certificate of Employment with Compensation

COE with compensation samples: salary and allowances

Each sample states the position, the employment status and the pay in pesos, then the purpose of the request. The first is the format with blanks in square brackets; the others are filled in for the requests payroll teams see most.

COE with compensation format

This is to certify that [Mr./Ms.] [Employee's full name] has been employed by [Company name] since [Start date] and currently holds the position of [Position] with [regular/probationary] status. [His/Her] monthly compensation is as follows: Basic salary: PHP [amount] [Allowance name]: PHP [amount] Total: PHP [amount] [His/Her] annual compensation, including the 13th month pay, is PHP [amount]. This certificate is issued at the request of [Mr./Ms.] [Surname] in support of [his/her] [purpose, such as a housing loan application]. Issued on [Date of issue] at [City]. [Signatory's name] [Signatory's position]

For a housing loan

This is to certify that Ms. Rowena S. Dizon has been employed by Mayon Coast Logistics, Inc. since January 7, 2019 and currently holds the position of Operations Supervisor with regular status. She receives the following monthly compensation: Basic salary: PHP 38,000.00 Transportation allowance: PHP 2,500.00 Meal allowance: PHP 1,500.00 Total: PHP 42,000.00 This certification is issued upon her request in support of her housing loan application. Issued this 9th day of October 2026 at Legazpi City. Arnel P. Sison HR and Admin Manager

For a car loan

This is to certify that Mr. Kevin John R. Uy is a regular employee of Golden Pier Trading Corp., where he has worked as Area Sales Manager since May 16, 2017. His compensation consists of a monthly basic salary of PHP 55,000.00 and a car maintenance allowance of PHP 5,000.00 a month. From January to September 2026, he also earned sales commissions averaging PHP 12,400.00 a month. This certificate is issued at his request for his auto loan application. Issued on October 14, 2026 at Mandaue City. Grace Ann M. Tan Payroll and Benefits Head

For a credit card application

This is to certify that Ms. Camille Ann G. Ferrer has worked at Tanglaw Business Solutions, Inc. as a Customer Service Representative since November 2, 2022 and became a regular employee on May 2, 2023. Her gross monthly compensation averages PHP 27,800.00: a basic salary of PHP 24,000.00, a night shift differential of about PHP 2,300.00 and a rice allowance of PHP 1,500.00. This certification is issued upon her request for her credit card application. Issued this 1st day of October 2026 at Pasig City. Dennis F. Ocampo HR Specialist

For a visa application

This is to certify that Mr. Paolo M. Reyes has been employed by Hilltop Structures Corp. as Project Engineer since March 1, 2020. His annual compensation for 2026 is PHP 780,000.00, made up of a monthly basic salary of PHP 60,000.00 for twelve months and a 13th month pay of PHP 60,000.00. Mr. Reyes has approved vacation leave from November 20 to December 4, 2026 and will report back to work on December 7, 2026. This certification is issued upon his request in support of his tourist visa application. Issued on October 16, 2026 at Makati City. Andrea L. Santos Human Resources Manager

For a former employee

This is to certify that Ms. Hazel B. Manalo was employed by Seabreeze Marketing Group, Inc. as a Graphic Artist from April 3, 2021 to September 30, 2026. At the time of her separation, she received a monthly basic salary of PHP 32,000.00 and a communication allowance of PHP 1,000.00 a month. Ms. Manalo resigned voluntarily and has completed her clearance. This certification is issued upon her request for whatever legal purpose it may serve her. Issued this 2nd day of October 2026 at Quezon City. Joanna R. Delos Reyes Human Resources Officer

What to include in a COE with compensation

A lender or an embassy reads these figures next to payslips and tax records, so every amount must match payroll to the centavo.

Element	What to write
Employee and position	Full name, position, date hired and employment status: regular, probationary or project-based.
Basic salary	The monthly basic salary in pesos with centavos, exactly as in payroll, for example PHP 38,000.00.
Fixed allowances	Each allowance by name and amount, such as rice, transportation, meal or communication allowance.
Variable pay	Commissions, night shift differential or overtime as a monthly average, with the months the average covers.
Annual compensation	Twelve months of basic salary plus the 13th month pay, which is one-twelfth of the basic salary earned in the calendar year (PD 851), and any guaranteed bonus.
Purpose	The loan, card or visa the COE supports, for example 'in support of her housing loan application'.
Signatory	The HR or payroll head who can answer a lender's call, with their typed name and position under a line signed by hand.

Under DOLE Labor Advisory No. 06, Series of 2020, you issue a COE within three days of the employee's request. The COE it defines states the dates of employment and the type of work; pay is not part of that definition, so add the compensation lines when the employee asks for them.

COE with compensation on your letterhead

Three letterhead designs for a COE with pay details: your logo and company address in the header, the employee's name, position and dates in a panel, and the signatory's line at the foot. Add the salary lines in the editor.

Spreadsheet

COEs with compensation straight from payroll

When a partner bank opens a housing loan window or year-end visa requests pile up, payroll gets the same request from dozens of employees. DynaPictures fills your letterhead from a payroll export, one PDF per employee named after them, and the COE template opens in the editor as soon as you sign up.

Salary and allowance columns from CSV or Excel
Every amount filled in from its own column
Your company letterhead, logo and fonts

A DynaPictures spreadsheet with one row per image, and the image generated from the selected row

Get started Automatic certificate generator

How to prepare a COE with compensation

1.

Ask what the requester needs

Check whether the bank or embassy wants the monthly pay, the annual compensation or both, and for which period.

2.

Take the figures from payroll

Copy the basic salary, allowances and averages from the latest payroll run, and add up the total twice.

3.

Sign and release it

Print it on letterhead, sign it by hand and release it within the three days DOLE allows for a COE.

COE with compensation FAQ

A certificate of employment that also states the employee's pay: the monthly basic salary, fixed allowances and often the annual compensation. Banks, card issuers and embassies ask for it to see that the applicant earns a regular income.

Certificate of employment with compensation: samples and format